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Children's Trust Fiscal Team

Stephen Flaherty – Director of Administration & Finance

Janel Mackey – Fiscal Coordinator

Jennifer Lee - Contracts Manager

Mailbox: CTF.Finance@massmail.state.ma.us

Fiscal Operations & Required Forms

​HFM contracts are paid on a cost reimbursement basis. Programs must submit Monthly Expenditure Reports (MER) by the 10th of the month.

MER Annual Worksheet FY19 Template 

MER Annual Worksheet Template Instructions

Program Cover Page

Budget Narrative

Fiscal Year Program Budget

Scanned MERs are now sent directly to the CTF.Finance@massmail.state.ma.us mailbox. Originals should be maintained by program for the life of the RFR (2022).  

Please note, the MER files emailed to Children’s Trust will become the permanent record, the worksheet template should not be considered a permanent record as the numbers, in all months, will change when amendments occur. Amendments will cause previously paid months to contain inaccurate information.

Programs receive a mid-year and 3rd quarter spending report. The Healthy Families Massachusetts Implementation Team provides technical assistance.
 
 

Back-up documentation: a payroll register/expenditure spreadsheet with a list of expenditures needed to support all expenses on pages 1 & 2. Actual receipts should be maintained by program, for the life of the RFR (2022).


Contracts Calendar

The Healthy Families Massachusetts Implementation team (HFMIT) reviews and approves budgets prior to the start of the fiscal year. Deadlines for initial budget submissions, reviews, and amendments are set by the HFMIT. Below is a typical budget cycle. 

 

April/May: Prior to the start of each fiscal year programs receive contract amounts

May/June: Programs submit (75%) written budgets and narratives detailing expenditures in support of program activities

January/February: Mid-year review and contract amended  up to 100% of funding

When writing your budget:
  • Budgets must include anticipated in-kind contributions and/or program offset costs. In-kind contributions and offsets allows the Children's Trust to better understand the true cost of  providing Healthy Families services.  
  • Budgets narratives must clearly detail anticipated expenditures as they pertain to each line within the budget. 

  • Contract amounts are also an indication of the number of participants each program will serve as the program will serve one participant per every $3,700.  This will also dictate the number of staff contractually required to serve these participants.

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